Terms and Conditions

(Last updated on 25/04/2021)

We have split our Terms and Conditions into two clear and easily readable chapters. The following terms of use apply to the use of this website (www.imuna.nl). By using this website, you are deemed to have read and accepted the terms of use:

Terms and Conditions for Usage of the Website, for more information on terms and conditions related to using our website.

General Conditions for Participation in the IMUNA Conference, for more information on terms and conditions related to participating in an IMUNA Conference.

The latter is an excerpt from the Handbook for Participation which contains only the rules of the utmost importance. To read up on the listed articles in more detail we would like to refer you to downloading our Handbook for Participation of this year’s IMUNA Conference.

The I.M.U.N.A. Foundation has the right to adjust the Terms and Conditions at any time due to continuous developments.  Therefore, please read this statement regularly to stay informed of any changes. 

Terms and Conditions for Usage of the Website (Last updated on 25/04/2021)

Article 1 – Becoming a friend of IMUNA

When donating as a consumer, you automatically become a so-called “Friend of IMUNA”. This status indicates that you have helped us organise this year’s conference. The status therefore only lasts till the first IMUNA Conference held or a year from the moment of donation, whichever date is reached earlier. When losing your status, you will be removed from the donation page of the website. When donating, a message can be left along with your donation. It is prohibited to make use of profanity or potentially offensive language in these messages. The Executive Staff actively checks whether all messages are according to such set rules. However, it might still occur that we miss a message, as we check the messages manually. If a message is found to contain prohibited language, your message will be removed from the website without prior notice and you automatically lose the “Friend of IMUNA” status and its benefits indefinitely. We might also decide to block your IP address from accessing our website indefinitely. When placing a donation, your IP address will get stored for such moderation. Please refer to our Privacy Policy for more information on data collection.

Article 2 – IMUNA Portal

When logging in to our IMUNA Portal, we make use of session and login cookies to ensure your session is secure. Please refer to our Privacy Policy for more information on data collection. The primary MUN-Director, which has been assigned to the user account that logs in is responsible for all actions taken on that account. He shall also be held accountable for misuse. To report misuse, please reach out to the Head of Information Technology as soon as possible.

Article 3 – Downloading

When downloading a file from our server through the website, we store your IP address. Please refer to our Privacy Policy for more information on data collection. We have the right to block your IP address from our website indefinitely at any time when we suspect a misusage of our download system.

Article 4 – Contacting

When reaching out to us from our website, we store your IP address. Please refer to our Privacy Policy for more information on data collection. We have the right to block your IP address from our website indefinitely at any time when we suspect a misusage of our contact system. This includes, but is not limited to, sending us threats, making use of offensive language or profanity and sending us unsolicited emails (spam).

Article 5 – Use of Information

The I.M.U.N.A. Foundation strives to always provide correct and up-to-date information on this website. Although this information has been compiled with the greatest possible care, the I.M.U.N.A. Foundation does not guarantee the completeness, correctness or topicality of the information. The legal information on the website is of a general nature and cannot be regarded as a substitute for legal advice.

No rights can be derived from the information, this included the 9292.nl widget on our Directions page. The I.M.U.N.A. Foundation accepts no liability for damage resulting from the use of the information or the website, nor for the failure of the website to function properly.
Based on the sending and receiving of information via the website or via email, a relationship between the I.M.U.N.A. Foundation and the user of the website is created.

Article 6 – Email

The I.M.U.N.A. Foundation does not guarantee that emails sent to it will be received or processed (on time), because timely receipt of emails cannot be guaranteed. The security of email traffic can also not be fully guaranteed due to the associated security risks. By communicating with the I.M.U.N.A. Foundation without making use of encryption or password protection per email, you accept this risk.

Article 7 – Hyperlinks

This website contains hyperlinks to websites of third parties. The I.M.U.N.A. Foundation has no influence on third party websites and is not responsible for their availability or content. The I.M.U.N.A. Foundation, therefore, accepts no liability for damage resulting from the use of third-party websites.

Article 8 – Intellectual property rights

All publications and expressions of the I.M.U.N.A. Foundation are protected by copyright and other intellectual property rights. Except for personal and non-commercial use, nothing from these publications and communications may be reproduced, copied or otherwise made public in any way, without the I.M.U.N.A. Foundation’s written permission for this in advance.

General Conditions for Participation in the IMUNA Conference (Last updated on 23/04/2021)

Article 1. The IMUNA Foundation, registered with the Chamber of Commerce in Alkmaar under the name “Stichting I.M.U.N.A.”, is the organiser of the IMUNA Conference. The IMUNA Foundation shall further be referred to as “the organiser” and the IMUNA Conference shall be referred to as “the conference”.

Article 2. The conference is an activity for high school students and only high school students may participate in it. The organiser may waive this requirement if it deems it necessary. The conference is a three-day youth conference that models the United Nations and related organisations.

Article 3. For the purpose of the conference, delegates, Student Officers and Press members are referred to as “student participants”; MUN-Directors and chaperones are referred to as “adult participants”.

Article 4. In order to participate, participants must register with the organiser through the procedure described in the Handbook for Participation in the IMUNA Conference, referred to as “the handbook”. The organiser may decide to exclude participants from participation and/or decide to apply rates for changes, substitutions and/or cancellations if participants do not act in accordance with the prescribed procedure.

Article 5. All rules stated in the handbook apply at all times to every person participating in the conference.

Article 6. Participants may participate on an individual basis or as a school delegation.

Article 7. School delegations must at least have one adult accompanying them. This person is referred to as “MUN-Director”. The MUN-Director is responsible for the delegation as a whole. The MUN-Director is the main contact for the organiser for a school delegation.

Article 8. The participating school is, through its MUN-Director, responsible for all payments to the organiser. All fees must be transmitted to the IMUNA bank account as mentioned in the handbook before a deadline decided upon by the organiser.

Article 9. All participants must behave in accordance with the conduct and behaviour as stated in the handbook. The organiser may remove any participant from the conference and/or exclude any participant from participation in case of deviation from these rules.

Article 10. All participants registered with the conference must attend the conference. Participants that are for any reason unable to attend the conference must make this known in writing to the organiser without delay. If the organiser is confronted with extra costs due to the non-attendance of a participant for any reason, the respective participant must bear those. Not attending after being registered is interpreted by the organiser as cancelling and as a result, all cancellation regulations apply.

Article 11. All participants must be fully prepared at the conference. Not acting in accordance with this rule can be a basis for the organiser to exclude a participant from participation and/or to remove the participant from the conference.

Article 12. All student and adult participants give permission to the I.M.U.N.A. Foundation and its affiliates to be photographed and/or filmed during the conference. The footage may be used internally, for example for the IMMUNE, our daily newspaper at the IMUNA Conference, but may also be used externally (publicly), such as for our social media channels (Instagram and Facebook) or our website (Photo Gallery). To revoke your consent for either or both, please reach out to the Head of Information Technology prior to the conference.

Article 13. In case a participant is removed or excluded from the conference for reasons stated in this handbook, the participant is not ineligible for a refund in any way.

Article 14. The current IMUNA Rules of Procedure apply to the conference at all times. Not acting in accordance with this rule can be a basis for the organiser to exclude a participant from participation and/or to remove the participant from the conference.